SoftPerfect File Access Monitor
Online User Manual

Getting started

SoftPerfect File Access Monitor consists of two components: File Monitoring Service that keeps track of accessed files, and Management Console used for configuration and monitoring. When you launch the Management Console it asks you to enter the name of the host where the File Monitoring Service is running and a password. By default, the host name is localhost and the password is blank. If you installed the service on another computer, enter its IP address or name to access it.

SoftPerfect File Access Monitor - Login window

Main window

Upon logging in you will see the main window and probably some operations already recorded. To specify what gets recorded and what doesn’t, see the Settings section below.

SoftPerfect File Access Monitor - Main window

Settings

At the General tab you can secure the monitoring service against unauthorised access and choose colour-codes for specific operations.

SoftPerfect File Access Monitor - Settings, General tab

The Storage tab lets you choose how long records should be kept for, as well as delete everything from the database and start afresh. It is recommended to use a shorter retention period where possible, for better performance.

SoftPerfect File Access Monitor - Settings, Storage tab

For sending outgoing e-mails, for example with automatic reports, enter your e-mail parameters here. The SMTP server name, From address and From name parameters are required. The Authentication, User name and Password parameters are optional.

If you want to send e-mails through an SSL connection, you might need to download OpenSSL libraries.

SoftPerfect File Access Monitor - Settings, E-mail tab

To narrow down what should be recorded, you can include and exclude items at the Filter and Operations tab. Once you set those, it makes sense to start over with a blank database by clicking Purge at the Storage tab.

SoftPerfect File Access Monitor - Settings, Filter tab

Chronological view

While the main window represents recorded operations in a directory structure form, sometimes you may want to see the activity of a specific user or process. For that, click the Chronological button in the main window toolbar.

SoftPerfect File Access Monitor - Chronological View window

Quick search

In order to quickly locate a file and see operations performed with it, click the Find file button in the main window toolbar. From the Find File window you can jump straight to the file in the directory structure.

SoftPerfect File Access Monitor - Find File widow

Scheduled reports

If you require a report to be generated automatically, check out Tools – Report Manager. In that section you can define one or more reports to be built every hour, day, week or month. A report is generated for the past hour, day, week and month respectively.

There are two types of scheduled reports available:

  • Email. When the due time comes, a report is sent by email to a specified email address.
  • File. When the due time comes, a report is written to a specified file. It is also possible to add the current date and time to the file name, for example date_%yyyy%%mm%%dd%_time%hh%%nn%%.csv.
SoftPerfect File Access Monitor - Scheduled report

End User Licence Agreement (EULA)

This software and the included documentation is copyright SoftPerfect. All rights are reserved. The software may be used, installed or copied only in accordance with the terms of the licence described in the following paragraphs.

GRANT OF LICENCE

This software is FREEWARE. Permission is hereby granted to anyone to install, use, copy, publish, and distribute copies of this software free of charge, provided that the original software is not modified in any way.

DISCLAIMER

THIS SOFTWARE IS DISTRIBUTED “AS IS”. NO WARRANTY OF ANY KIND IS EXPRESSED OR IMPLIED. YOU USE IT AT YOUR OWN RISK. IN NO EVENT SHALL SOFTPERFECT OR ITS AGENTS BE LIABLE FOR ANY LOSS OR INACCURACY OF DATA, LOSS OR INTERRUPTION OF USE, OR COST OF PROCURING SUBSTITUTE TECHNOLOGY, GOODS OR SERVICES, OR ANY OTHER LOSS OR DAMAGES.

MODIFICATIONS

Unauthorised modification, decompilation or reverse engineering of the software or any subset of the software without written permission from the copyright holder is strictly prohibited.

TERMS OF ACCEPTANCE

Installation or use of this software signifies your acceptance of the terms and conditions of the licence. If you do not agree with them, you must stop using and remove the software from your devices. SoftPerfect reserves all rights not expressly granted here.

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