Print Inspector

Printer usage tracking software

Print Inspector icon Print Inspector is a powerful print monitoring, management and auditing solution for your corporate network. It records detailed information about all printed documents, including the document name, date, number of pages, name of the user who printed the document, name of the computer from which the document was sent to the printer, and more.

In addition, Print Inspector lets you manage the print jobs queued to a printer. You can pause or cancel any job, view the printed document properties, resume the job or restart it, and automatically suspend newly submitted jobs for selective printing, which can be useful in a busy environment like a library or an Internet cafe.

A built-in notification mechanism lets you be notified and act on specific events or queued documents. For example, you can set it up to receive an email if the printer appears to be jammed, or automatically prevent large documents from being printed. The reporting tool lets you create various reports, from a simple list of all printed jobs to aggregated statistics for a specified period of time. You can export all data to CSV or HTML format and analyse it in another application.

Print Inspector is a flexible and effective solution designed to help you maximise the return on your printer investment and minimise the total cost of printer ownership. It can be used for managing print jobs and provides comprehensive statistics on printer usage and users’ printing habits.

This is now a discontinued product. There will be no further updates, releases or support provided for this software. You can still download the last available version and continue using it for as long as you like, however some functionality may not work correctly on newer systems.

Key features

  • Recorded details about all jobs sent to the printer.
  • Print queue management.
  • Notifications and automatic actions.
  • Built-in reporting and cost-computing tools.
  • Fast and lightweight fully Unicode-enabled core.
Print Inspector setup diagram
Print Inspector is designed to be used on print servers in small to medium organisations wherever there is a need for print management and auditing. A typical installation diagram shows Print Inspector installed on a single print server in a small network so that any jobs sent to the printer from client computers are monitored.


Print Inspector - Detailed records, History tab
Print Inspector can monitor any local printers attached to the computer with the monitoring service installed. Detailed records are available on the History tab.
Print Inspector - Current queue on the selected printer, Queue tab
The Queue tab shows the current queue on the selected printer.
Print Inspector - Grouped usage data, Users tab
Grouped usage data is shown on the Users tab.
Print Inspector - Report Manager and Alert Manager
Report Manager and Alert Manager.
Product Info & Download

Latest version

7.0.10 (4 July 2018)

Supported platforms

Windows XP through Windows 11,
Windows Server 2003 through 2022

System requirements

One or more connected printers or plotters




Windows installer

Size: 6.8M

Read the user manual